The importance of fleet maintenance software. The ways in which fleet maintenance software can help an operation improve efficiency is through the incorporation of specific maintenance management modules. These need to incorporate four key areas – reducing costs, minimizing downtime, meeting compliance regulations and customer retention. All editions of Fleet Maintenance Pro will track an unlimited number of fleet vehicles and equipment. You can track all of the descriptive details that you need to manage your fleet, including the year, make, model, serial number, and all of the information that is critical to your business. For a.Fleet Maintenance Manager. that will be responsible for overseeing our fleet of over 625 trucks, 1000 trailers, maintenance shops, parts, warranty program and our team of shop technicians and maintenance foremen. Years of experience as a Maintenance Manager or Maintenance Supervisor for a large fleet of vehicles of multiple site.
We provide comprehensive fleet management services, including vehicle acquisition, leasing, preventative and corrective maintenance, and a fuel administration program to Harvard service departments and schools. Our Lead Mechanic directs a team of four ASE https://www.ase.com/Home.aspx certified technicians and one staff assistant at the Fleet Management Services (FMS) facility at 28 Travis Street, Allston, Ma. This modern facility is equipped to handle repairs on a variety of Harvard’s vehicles, from diesel buses to off-road equipment. Our parts inventory consists of over 300 cataloged items that are commonly used to make repairs. ASE certified employees and a well equipped facility provide the support needed to make most repairs.
Available Services
Fleet Management Fleet Maintenance Program
Vehicle Leasing Services
Vehicle Leasing Services are part of our business and includes acquisition, inspections, and maintenance. All acquisition costs related to leases are passed through to the customer. Creative webcam nx pro driver windows 10. Management negotiates new vehicle purchases or leases with vendors and facilitates every aspect of vehicle procurement for our customers. The fixed fee cost of a full service lease is billed monthly to the customer.
Vehicle Fleet Maintenance Management
Preventative Maintenance
Preventative Maintenance includes a customized program determined by frequency and type of use. Schedules range from monthly oil changes to federal annual safety inspections of commercial vehicles. .
Hourly Repair Service
Hourly Repair Service is available to Harvard University departments and billed at $96.00 in FY14 plus parts and materials.
Fuel Administration
Fuel Administration is available for all Harvard University department vehicles. This service is administered monthly through a cooperative effort between GE Capital Fleet Services and FMS. Billing records are electronically transmitted from GE then uploaded into the university billing system. Customers receive one monthly fuel charge, reduce administrative support time, and can track fuel purchases as needed. Our fuel administration program track not only fuel consumption but also provides employees with efficient access to most local fuel stations.
Alternative Fuel
Alternative Fuel was officially rolled out on Feb. 20th, 2004 with the introduction of B20 Biodiesel for our diesel vehicles. Biodiesel is clean, renewable diesel fuel substitute produced from agricultural resources such as soybeans or rapeseed (canola), or recycled cooking oil from restaurants. It can be burned in any standard, unmodified blend at any proportion with petroleum diesel. Our self service 2000-gallon filling station is equipped with the latest fuel tracking technology, exceeds all state safety regulations, and includes a full fire suppression system. This Biodiesel tank provides University drivers with 24 hr access to on site fuel and supports our long term goal of reducing both emissions of urban air pollutants and greenhouse gases. Fleet Management continues to explore and evaluate options with other alternative fuels and technologies that will provide cost effective solutions and environmental benefits to the greater Cambridge and Boston campuses. For more information, see related news articles and links below or visit the Office for Sustainability web site.
Hybrid Vehicles
Hybrid Vehicles in the Harvard fleet are limited to a Toyota Highlander purchased in 2005 and 2 Ford Escapes purchased in FY08. Fleet Management is currently evaluating the lifecycle costs of these vehicles, reliability, and functionality.
Insurance and Registrations
Insurance and Registrations for Harvard vehicles are provided by Harvard’s Risk Management office. Insurance is responsible for administering the Self-Insurance and Commercial Insurance Programs for the University, separate entities and various affiliates. The Insurance Department oversees the investigation of all claims and suits as well as the negotiation of any 3rd party settlements. Insurance monitors for compliance with risk management policies and procedures University wide and acts as an advisor to the University and its affiliates in situations relating to exposure, risk and insurance. For additional information please call Phone: (617) 495-7971 or visit the Insurance Department web page.
Emergency Road Service
Emergency Road Service on campus is provided to FMS fleet customers during regular business hours. Call 495-5589 for assistance.
Inspection Sticker Renewals
Inspection Sticker Renewals are monitored for expiration, and customers are notified in advance by FMS.
Provisions for Alternative Vehicles
Provisions for Alternative Vehicles and short term rentals are facilitated by FMS when vehicles are out of service due to unscheduled repairs or preventative maintenance. FMS has loner/pool vehicles for use by department employees.
Fleet Maintenance Schedules
Vehicle Cleaning Service
Vehicle Cleaning Service is available to all Harvard University Department Vehicles through a joint program with Custodial Services. Located adjacent to the Fleet Facility and operating on weekdays from 12-4pm, employees can stop by for a full exterior wash. All water used in our operation is recovered rainwater.
Vehicle Graphics,
Vehicle Graphics, lettering, and logos to match departmental specifications can be provided by Fleet Management.
Nitrogen for Vehicle Tires
Nitrogen for Vehicle Tires was introduced in December of 2007. Nitrogen filled tires last longer, provide increased safety, better fuel efficiency and reduced operating costs. Tires inflated with compressed air lose close to 2 psi/month but it takes up to 6 months or more for the same loss with nitrogen. More importantly, tires properly inflated with nitrogen provide a 3.3% average increase in miles/gallon, eliminate chemical aging of the tire, promote longer tire life by up to 25%, and increase re-treadability.
What is fleet management?
Any organization that needs commercial vehicles to function engages in some form of fleet operations and fleet management. The purpose of fleet management is to oversee all fleet performance and fleet maintenance in order to increase productivity and help a business run as smoothly as possible.
Fleet managers are in charge of fleet operations and might be tasked with responsibilities that include vehicle maintenance, overseeing fuel consumption and fuel costs, driver management, asset utilization, route planning, and the implementation of any programs that increase company productivity and decrease instances of waste.
Fleet management companies often use vehicle telematics or fleet management software, like Samsara, to increase fleet efficiency and help reduce operational costs.
At&t Fleet Maintenance
What does a fleet manager do?
In essence, a fleet manager takes care of the following tasks:
1. Driver safety
A major challenge for fleet companies or any fleet manager is keeping drivers safe. Ensuring safe driver behavior can be difficult, particularly when fleet managers are hundreds of miles away from the moving vehicle. There are helpful tools fleet managers can use -- like dash cams or vehicle tracking systems -- that bring real-time visibility into an otherwise remote vehicle and provide evidence or materials to implement driver training.
2. Driver retention
Driver shortages are a growing issue in the trucking industry. Stabilizing and increasing driver retention is something fleet managers need to always aim for. By creating mentorship programs, improving workplace conditions, or simply building stronger trust between driver and manager, fleet managers look to different approaches to ensure drivers are happy at work.
3. Fleet tracking
To ensure driver safety, fleet managers need to know exactly where individual vehicles are at any given time. Although this might seem simple enough, tracking vehicle location can be a challenging feat whether a fleet includes 5 vehicles or 5,000. Fleet managers often rely on GPS technology and other GPS tracking systems to know where their vehicles are and increase visibility into their fleet operations and vehicle safety.
4. Electronic Logging Device (ELD) compliance
The ELD mandate is a congressional mandate that went into effect December 2017 that requires commercial vehicle operators to record Hours of Service (HOS) electronically. The mandate intends to replace paper logging and reduce instances of dangerous driving caused by fatigued drivers. For fleets that are subject to the mandate, fleet managers must implement ELD compliant systems to ensure they have an accurate recording of drive time.
5. Total cost reduction
Whether it's fuel management or lowering operating costs, fleet managers are expected to identify and weed out any unnecessary expenses to help create more cost-friendly and efficient fleet operations. Operational, fuel and maintenance costs can quickly add up. Whether it’s instating fuel efficiency programs (no matter if fuel prices are high or low) or asset tracking, it's the fleet manager's responsibility to determine cost-saving solutions and help a company increase productivity.
6. Vehicle acquisition
In order to effectively manage a fleet, a fleet manager needs to forecast how many and what type of vehicles a fleet will need in order to operate efficiently. It might seem straightforward to purchase new vehicles when the need arises, but correctly understanding and forecasting fleet vehicle utilization is paramount in correctly determining a purchase strategy. Employee eligibility for a vehicle class, vehicle lifecycle, and even market timing are all significant factors that contribute to a sound vehicle acquisition strategy.
What are the benefits of fleet management?
Managing a fleet of vehicles can be challenging, no matter the fleet size. That's why over 75 percent of fleet managers rely on fleet management software or vehicle telmatics to help support day-to-day operations in at least some of their vehicles, according to data from Government Fleet’s annual benchmarking survey.
Fleet management software can help fleet managers gain real-time visibility into their operations while increasing driver satisfaction and decreasing fuel usage through predictive analytics and accurate reporting.
What is the best fleet management software?
Samsara is a system that helps businesses improve efficiency, safety, and quality of their fleet operations with internet-connected sensors and software. From transportation and logistics to food production and construction, Samsara’s fleet management system can help you stay compliant and streamline your fleet operations. Reach out to us for a demo and free trial today.
Learn more about Samsara's fleet management software solution